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  Getting your employees legal does not need to be as intimidating as you may think. You will first need to file for an employer identification number (EIN) if you do not already have one. This allows you to actually be able to hire someone legally. This number is easily obtained by visiting the IRS website. The following is a helpful guideline for getting your employees legal.

• New Hire Agreement – It is not required but it is always recommended that you go over a new hire agreement together that you will both sign in the presence of one another. This important document will protect both the business as well as its employees from any misunderstandings regarding employment, behavior, job description and expectations.

• W-4/W-9 – One of these forms is required by the IRS to verify that the employee is not subject to a withholding.

• INS Form I-9 – The INS requires that citizens and non-citizens fill out this Employee Eligibility Verification Form to establish that the worker can legally be employed. Proper identification must be provided with this form.

• Employee Information Sheet – You will keep this sheet on file that will offer names and phone numbers of two people to contact in case of emergency.

• Application – If some reason your new hire did not already fill out an application, one must be filled out and kept on file with their paperwork.

• Payroll Deduction Form – This form is a must if you are deducting any money from the employee's paycheck to cover uniforms, parking passes, etc.

• Employee Handbook – This is optional but ultimately it serves the purpose of letting your new hires know the company mission and philosophies. It should spell out policies on hours, overtime, benefits, vacation time, paid holidays, uniforms and salary reviews. There should be a page in the handbook that the employee has to sign and return to you.

 If you have several workers at all times and therefore do a lot of hiring, getting your employees legal can often be made a bit simpler if you have the documents already made up in employee new hire packets to be sure that you do not miss anything important.

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